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Guidelines and Rules

Guidelines and Rules

LATEST INFO:

In accordance to the transition to the Endemic Phase of National Covid-19 Rehabilitation Framework, please refer and adhere to the guidelines (Standard Operating Procedure) on the Use of Rooms, Banquet Hall, entrance to the building and other related guidelines for the latest information as below:

SOP for the Transitional (Endemic) Phase of National Covid-19 Rehabilitation Framework of Department of Councils of State


A. GUIDELINES AND RULES ON THE USE OF ROOMS OF THE DEPARTMENT OF COUNCILS OF STATE

1. APPLICATION:
Applications must be made at least 14 working days in advance by contacting the Department of Councils of State, followed by the submission of letter to the Secretary to the Cabinet Ministers Council & Clerk to Councils, stating the event to be held, the Guest of Honour, date and time of the event, the invited guests and officers to be contacted, to the address below:

Address:




Secretary to the Cabinet Ministers Council & Clerk to Councils,
Department of Councils of State,
Dewan Majlis,
Jalan Dewan Majlis, BB 3910,
Bandar Seri Begawan,
Negara Brunei Darussalam.

Tel. No.: +673 2 380501Fax No.: +673 2 385500



 

2. CAPACITY:
The capacity for each rooms can be referred to item 7 of the SOP for the Transitional (Endemic) Phase of National Covid-19 Rehabilitation Framework of Department of Councils of State.

Any addition to the existing equipment and fittings in the rooms are NOT allowed.

3. EQUIPMENT & FACILITIES:
The rooms are equipped with Audio-Visual equipment, tables and chairs, etc.  Labour services for any event are NOT provided.

All equipment such as conference system are not allowed to be moved. Other equipment such as chairs and table that have been used are to be returned and arranged as existing.

4.MODIFICATION:
Any modification are not allowed. Example: addition / modification to equipment, addition of chairs and/or tables, use of walls (prohibit pasting posters or any paper), etc.  Users are required to ensure that the room is in order, tidy and clean after use.

5. PARKING SPACE:
If permission has been granted, the parking space will be provided behind the Banquet Hall.  Users are not allowed to park at the basement parking space (for the Officers and staffs of Department of Councils of State only).

Please follow the instruction from the security staff for further information.

8. SECURITY SYSTEM:
The Department of Councils of State has a security process that MUST be adhered to.  Before entering the building, visitors must go through the security scanning located at several main entry points.

The guidelines can be referred to item 5 of the SOP for the Transitional (Endemic) Phase of National Covid-19 Rehabilitation Framework of Department of Councils of State.

The list of names MUST be submitted to the Department of Councils of State for the convenience of the security officer on duty.

9. CATERING AND REFRESHMENT:
The preparation of refreshment must be notified in advance to the Department of Councils of State and security officers.  

The guidelines can be referred to item 10 of the SOP for the Transitional (Endemic) Phase of National Covid-19 Rehabilitation Framework of Department of Councils of State.

Catering companies are only allowed to unload their goods at the unloading bay directed by the security officer.  Waiters and caterers must dress appropriately before entering the building.

Users must ensure that the Briefing Room and kitchen that have been used for refreshment are cleaned immediately after the event.


B. GUIDELINES AND REGULATIONS ON THE USE OF BANQUET HALL OF THE DEPARTMENT OF COUNCILS OF STATE:

1. APPLICATION:
Applications must be made at least 14 working days in advance by contacting the Department of Councils of State, followed by the submission of letter to the Secretary to the Cabinet Ministers Council & Clerk to Councils, stating the event to be held, the Guest of Honour, date and time of the event, the invited guests and officers to be contacted, to the address below:

Address:



 

Secretary to the Cabinet Ministers Council & Clerk to Councils,
The Department of Councils of State,
Dewan Majlis,
Jalan Dewan Majlis, BB 3910,
Bandar Seri Begawan,
Negara Brunei Darussalam.

Tel. No.: +673 2 380501Fax No.: +673 2 385500

 
 

2. CAPACITY:
The capacity of the Banquet Hall can be referred to item 7 of the SOP for the Transitional (Endemic) Phase of National Covid-19 Rehabilitation Framework of Department of Councils of State.

3. EQUIPMENT:
The Banquet Hall is equipped with Audio-Visual equipment, round tables (capacity 10 pax per table), and chairs (for Guest of Honour, and guests), kitchen, etc.  Labour services for an event are NOT provided.

The event organiser must ensure that all used equipment are returned and arranged as the original position.

4. PAYMENT:
The use of Banquet Hall will be charged for the Audio-Visual service of $300/day including 1 full day of rehearsal (if necessary).  Rehearsals for an event can only be held on days and times PERMITTED by the Department of Councils of State.  *Charges are subject to change*

5. MODIFICATION:
Modifications are not allowed.  Example: addition / modifications to the stage, addition of chairs and/or tables, use of walls, etc.

6. EVENTS AND GUESTS OF HONOUR:
Use of Banquet Hall is RESTRICTED to events consistent with the status of the prestigious Legislative Council Building only.

Events that will NOT be given permission are as follows:
1. Private events;
2. School events;
3. Aidilfitri celebration events;
4. Musabaqah events;
5. Conference-type events;
6. Events in the form of contest and entertainment; and other events that are not in line with the status of the Legislative Council Building that are restricted to the public.

For the use of Banquet Hall, Guest of Honour of the event must be at least Ministerial level or equivalent.

7. PARKING SPACE:

If permission has been granted, the parking space will be provided behind the Banquet Hall.  Users are not allowed to park at the basement parking space (for the Officers and staffs of Department of Councils of State only).

Please follow the instruction from the security staff for further information.

8. SECURITY SYSTEM:
The Department of Councils of State has a security process that MUST be adhered to.  Before entering the building, visitors must go through the security scanning located at several main entry points.

The guidelines can be referred to item 5 of the SOP for the Transitional (Endemic) Phase of National Covid-19 Rehabilitation Framework of Department of Councils of State.

The list of invitees MUST be submitted to the Department of Councils of State for the convenience of the security officer on duty.

9. CATERING AND REFRESHMENT:
The preparation of refreshment must be notified in advance to the Department of Councils of State and security officers.

The guidelines can be referred to item 10 of the SOP for the Transitional (Endemic) Phase of National Covid-19 Rehabilitation Framework of Department of Councils of State.

Catering companies are only allowed to unload their goods at the unloading bay directed by the security officer.  Waiters and caterers must dress appropriately before entering the building.

The Event Organiser must ensure that the Banquet Hall and kitchen that have been used for refreshment are cleaned immediately after the event.

10. REFRESHMENT VENUES:
Refreshment venues that are allowed are as follows:
1. Banquet Hall
2. V.V.I.P. Room – for Honourary Guests and/or Special Invitations only
3.  Member's Lounge – for Honourable Guests of Ministerial rank, Permanent Secretaries and Special Guests.
4. Holding Room – for Honourary Guest / Guest of Honour (if necessary).
5. Canteen - for guests.

C. GUIDELINES AND RULES FOR STUDY VISITS TO THE DEPARTMENT OF COUNCILS OF STATE.

LATEST INFO:

Please be informed that study visits to the Legislative Council Building are temporarily closed until further notice. 

1. For schools, educational institutions and external parties who intend to conduct a study visit to the Legislative Council Building, a letter must be submitted at least 14 working days in advance before the study visit to the address below:





 

Secretary to the Cabinet Ministers Council & Clerk to Councils,
The Department of Councils of State,
Dewan Majlis,
Jalan Dewan Majlis, BB 3910,
Bandar Seri Begawan,
Negara Brunei Darussalam.

2.  Visitors are required to wear attire as stated in the DRESS CODE.

DRESS CODE:

1.     OFFICERS, GOVERNMENT EMPLOYEES AND THE PUBLIC (Intending to listen to the conference):

  • - Long sleeve formal shirt, tie & songkok (for men)
  • - MIB Apparel
  • - Baju Melayu complete with sinjang & songkok
  • - Baju Kurung & tudong
  • - Long sleeve formal shirt / blouse & long pants / skirts (for women)
  • - Lounge Suit

2.     EDUCATIONAL INSTITUTION:

      i.         UNIVERSITY STUDENTS:

    •                 - Long sleeve formal shirt (for men)
    •                 - Baju kurung & tudong (for women)
    •                 - Neat and smart dresscode

     ii.         SECONDARY & PRIMARY STUDENTS:

                 - School uniform

    iii.         UNAUTHORISED ATTIRE:

    •                  - Hat / Cap
    •                  - Short sleeved shirts, T-shirts, sports attire
    •                  - Jeans, short pants
    •                  - Short skirts, leggings
    •                  - Sandals, slippers


D. CONTACT DETAILS

1. Any enquiry or information needed / required, kindly email / contact the following details:

Public Relations Officer,
The Department of Councils of State,
Dewan Majlis,
Jalan Dewan Majlis, BB3910,
Bandar Seri Begawan,
Negara Brunei Darussalam.

Email: ajeerah.najib@jmm.gov.bn

Telephone: +673 2380501 ext 208